Meeting Summary
Date: June 21, 2025
Time: 9:00 AM - 9:44 AM
Key Attendees: 14 Members,
Including Board Members:
President: Nadine Terpstra
Vice President: Kathy Vitchell
Secretary: Steve Manning
Treasurer (absent): Chris Swan
Road Commissioner: Ron Terpstra
Key Topics and Decisions:
Call to Order:
Meeting commenced at 9:06 AM by the President.
Article 1: To approve the minutes from meeting dated 06/2024.
Cathy Vichell made a motion to accept the minutes from 2024. Virginia Avery
seconded, Article passed.
Article 2: Delete bylaw "Voting members" in good standing are property owners who
are current and have paid dues up to date.
Cathy Vichell made a motion to accept Article 2, Anne Grenier seconded, Article Passed.
Article 3: Update bylaw 7.) "Non-voting members" are not in good standing, based on
unpaid delinquent dues or in arrears. They may attend meetings but will not have voting
privileges, boat ramp privileges, nor can they hold an office or position on the board.
Bylaw 7.) "Delinquent members" are not in good standing, based on unpaid delinquent
dues or in arrears. They may attend meetings and have voting privileges, but will not
have boat ramp privileges, nor can they hold an office or position on the board.
Anne Grenier made a motion to accept Article 3, Judy Weber seconded, Article 3 Passed.
Article 4: Update bylaw 8.)Members in arrears as of November 1 of the same calendar
year may be subject to late fee charges and/or civil action as defined by Maine law.
Special circumstances can be approved by board members. Bylaw 8.) Members in
arrears as of November 1 of the same calendar year may be subject to $25 late fee
charge and/or civil action as defined by Maine law. Civil action, legal and filing costs will
be the responsibility of the delinquent member. Special circumstances can be approved
by board members.
Michael Avery made a motion to accept Article 4, Anne Grenier seconded, Article Passed.
Article 5: Amend Article 13a to include "Without executive board, road commissioner
can oversee the association duties.
Cathy Vichell made a motion to accept Article 5, Elizabeth Hankard seconded, Article Passed.
Article 6: To approve and accept proposed budget for 2025 for 12 month period
(Attached) for plowing, grading, maintenance, insurance for Board Members until next
annual meeting. Presented by Ron Terpstra.
Nadine Terpsta asked for a vote to accept budget by a show of hands. Vote was unanimous, Article Passed.
Article 7: To elect from field of volunteer candidates:
Elections:
Treasurer: Chris Swan re-elected after a close vote (7-4).
Secretary: Steve Manning elected unanimously.
Vice President: Kathy Vitchell re-elected unanimously.
President: Elizabeth Hankard elected unanimously.
Road Commissioner: Ron Terpstra elected unanimously.
New Business:
Request for members to maintain road visibility by trimming overgrown shrubs.
Concerns over road drainage and erosion raised; plans to seek professional evaluation.
Request for community participation in property upkeep.
Adjournment:
Meeting adjourned at 9:44 AM.
Follow-Up Actions:
Contact Iron Tails regarding overgrown shrubs.
Obtain quotes for road and erosion repair.
Schedule community clean-up day.
Participation encouraged in upcoming environmental initiatives (e.g., snail eradication project).