The Loop Road Neighborworx meeting was called to order at 9:04 AM, June 20th, 2026.
Board members that are present include:
President Ron Terpstra,
Secretary Stephen Manning
Treasurer Chris Swan,
Vice President Cathy Vichell
Road Commissioner Ron Terpstra.
1. 1st order of business is we're going to accept the resignation of the past president and put Ron Terpstra in the position for the next 15 minutes as stated in bylaws.
2. The next item I have on the agenda is to accept the meeting minutes from the last meeting. It was stated if there any objections or questions with regards to the previous minutes?
Hearing none, I'll ask for a message pass of the acceptance of the meeting minutes. I'll say aye. Aye. Opposed? Motion pass unanimously.
3. Next item is up for presenting approval of the budget for this coming year. I will turn that over to Chris to present what we have. This is loosely based on what we spent.
• Our insurance on the road is two policies, $698 and $679 for the other policy (road coverage and board member coverage).
• The post office box every year is $158.
• The filings for the state (registration for the state of our association) is $110
• John Greenleigh's, our accountant, that is for tax returns filing, was $200.
• The budget for the road plowing, sanding, upkeep is $7,200 that was paid last year
(cost of the road maintenance has gone up $400 (fuel)).
• Miscellaneous budget items were $100.
• On the budgeted items last year we spent $9,445 ($9,545?).
• The only thing we did this past year was we sent out certified mailings to the delinquent members, and that came out of that budget ($232).
• Currently there are 13 that are delinquent households but they technically have until August 1st to fulfill last year's dues.
• So we spent over $10,000 to keep everything afloat here and running.
• Ron purchased the red signs at each end there to notice households about the meeting. $102 will be submit that as a reimbursement.
The proposed budget for total for next year (2026-2027) is $10,200.
Motion to vote on this budget of $10,200 was presented and seconded. Motion passed unanimously.
Road maintenance quote was presented.
• Roads will be plowed clear at three inches of snow, cleaned when the storm is complete.
• Sanding will be done at the end of the storm as needed.
• Maintenance includes grading in the spring and fall. We used 18 yards of crushed gravel. Gives a total of $7,600, which went up, as Chris said, $400 for fuel and material expense.
• Jeff Goodwin of Shapleigh takes care of the roads.
• There was a question regarding the deteriorating blacktop section, is there anything that can be done with the potholes? Ron will do a walkthru of the road with Jeff and get a suggestion for potholes (like cold patch) in the blacktop areas.
• About all we can do is replace the gravel in the non-paved sections.
NEW ITEMS
• Ron would like to investigate is a means to Venmo or electronically pay dues.
• A truck hit the sign at this end of the road. We will be getting new ones at no cost (Cathy).
Last item is election of officers
• Road Commissioner Ron Terpstra was nominated. Voted and passed almost unanimously.
• Treasurer nomination was Chris Swan. Voted and passed unanimously.
• Secretary nomination was Steve Manning. Voted and passed unanimously.
• President nomination was Ron Terpstra. Voted and passed unanimously.
• Vice President nomination was Nadine Terpstra. Voted and passed unanimously.
• Delinquent residents discussion. Methods and costs presented. Sale of property get present years dues but not the delinquent monies.
• The dues are still $210 and are due August 1st.
• Meeting adjourned at 9:40 AM.